What is Office Button |Quick Access Toolbar

Complete information about Microsoft Office Button

The Office button replaced the file menu. Office used to have a file menu, which has now been replaced with the Office button. In this, you will also get new, open, save, save as etc. commands just like the file menu. Below we have shown you the Office Button menu.

In this tutorial, we have explained how to use the Office button. We’ve explained here in simple language about each command available in the Office button and its use. Apart from this, you have also been told about the available keyboard shortcuts of each command. You can learn about each command below.

The Office button performs the same function in all three Office suites: MS Word, MS Excel, and MS PowerPoint. So you don’t have to learn how to use the Office Button separately in all three programs. We will provide you with information about some changes in this tutorial.

Commands and uses of the Office button

New in MS Word

The New Command in the Office button is used to open a new document (in MS Word) spreadsheet (in MS Excel) presentation (in MS PowerPoint). When you click New, a new Office Document/Spreadsheet/Presentation appears openly in front of you. in which you can do your job. The keyboard shortcut of the new command is Ctrl+N.

Open in MS Word

The Open Command is used to view a pre-prepared document (in MS Word) spreadsheet (in MS Excel) presentation (in MS PowerPoint) that is already prepared in Office. You can open not only Office documents, but also some files in Notepad and WordPad. You can also use the Open Command with its keyboard shortcut Ctrl+O.

Save in MS Word

Its keyboard shortcut is Ctrl+S. The Save Command is used to save Office documents.

Save as in MS Word

With the Save as command, you can save the previously saved Office document in another file name or document format.

Print in MS Word

With the Print Command, you can print the ready-made Office document. In addition, you can view the Office document through Print Preview before printing. If you find a deficiency, you can fix it by printing it. You can also print office documents with keyboard shortcut ctrl+P.

Prepare in MS Word

With the Prepare command, you can view and edit the properties (Title, Author Name, Subject, etc.) of the Office Document (in MS Word) spreadsheet (in MS Excel) presentation (in MS PowerPoint). You can set the password in them and protect them. If you have a digital signature, you can add it to the Document/Spreadsheet/Presentation from here. In addition, you can check the compatibility of the document/spreadsheet/presentation with the complete versions of Office.

Send in MS Word

You can send office documents (in MS Word) spreadsheets (in MS Excel) presentations (in MS PowerPoint) as e-mail messages, e-mail attachments, and faxes through this command.

Publish in MS Word

This command is used to directly publish Office Documents (in MS Word) spreadsheets (in MS Excel) presentations (in MS PowerPoint) from Office programs.

Close in MS Word

With the Close command, you can turn off the Document (in MS Word) Spreadsheet (in MS Excel) Presentation (in MS PowerPoint). When you click on this command, the Office programs do not close, but the Open Current Document is closed.

In addition to these, the Office Button menu has two more commands. Which you can see at the bottom right in the Office button. The first of these is command options. Which is given by the name of Word Options in Word, Excel Options in Excel, PowerPoint Options in PowerPoint. It contains several options related to each program.

And the second command is exit. With this command, you exit current open office programs. And that program stops. This command is right next to the Options command.

Information in the quick access toolbar and its use

The Quick Access Toolbar is listed in various text editor programs of Microsoft. Its main purpose is to store frequently used commands and buttons in one place. The add commands in the Quick Access Toolbar work differently from the tab. They have nothing to do with a tab. You can see it in Microsoft Office’s MS Word, MS Excel, MS PowerPoint, WordPad, and MS Paint, except Notepad.

This toolbar acts as a shortcut saucer. Which contains the commands that are most useful for you. Some common commands such as Save, New, Cut, Copy, Undo, Redo, Print, etc., are added to the Quick Access Toolbar. So that you can use them in one click from the Quick Access Toolbar instead of using them manually.

The commands you use the most. You can do your job faster by adding them to the Quick Access Toolbar. This prevents you from repeatedly searching for commands in a manual way. You’re not just commands. Apart from this, tabs, buttons can also be added to the Quick Access Toolbar.

Quick Access Toolbar can also be customized. You can add any command to the Quick Access Toolbar. This means that the command you want to use is added to the Quick Access Toolbar. And the command you don’t have to use, you can also remove it from the toolbar.

Where to find the Quick Access Toolbar

The Quick Access Toolbar is added over the Ribbon as a default. You can see it on the Title Bar in the top left corner of the Ribbon in MS Word, MS Excel, and MS Paint. If you don’t see the Quick Access Toolbar in its place, you can see it under the ribbon.

How to customize the Quick Access Toolbar

1- Add commands and buttons

You need to perform a normal procedure to add any command and button to the Quick Access Toolbar. For this, right-click on whichever command or button you want to add. Then click on add to quick access toolbar. And that command or button will be added to the special Quick Access Toolbar.

2- Remove commands and buttons

On the contrary, you can also remove the buttons from the Quick Access Toolbar. For this, you have to do the opposite of the procedure mentioned above. Right-click on whichever button or command you want to remove from the Quick Access Toolbar. Then click on remove from quick access toolbar. And that command or button will be removed from the special Quick Access Toolbar.

What did you learn

In this tutorial, you will know what the Office button is, and what commands it contains. Apart from this, you also know what the quick access toolbar is using and how to know about the use of each command and its keyboard shortcut. We hope this tutorial will be useful for you.

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