MS-Office Button and Quick Access Toolbar

Complete information about Microsoft Office Button

***MS-Office Button and Quick Access Toolbar***

Office Button has replaced File Menu. Earlier there used to be File Menu in Office, which has now been replaced with Office Button. In this also you will get New, Open, Save, Save As etc. Commands like File Menu. Below we have shown the Office Button Menu for you.

In this tutorial we have told about using Office Button. Here we have told about each command available in Office Button and its use in simple language. Apart from this, you have also been told about the keyboard shortcuts available for each command. You can learn about each command below.

Office Button performs the same function in all three Office suites: MS Word, MS Excel, and MS PowerPoint. So there is no need for you to learn how to use Office Button separately in all three programs. We will provide you information about some changes in this tutorial.

Commands of Office Button and their use

New Microsoft Office Button

The New Command of the Office Button is used to open a New Document (in MS Word) Spreadsheet (in MS Excel) Presentation (in MS PowerPoint). When you click on New, a new Office Document/Spreadsheet/Presentation will open in front of you. In which you can do your work. The keyboard shortcut of New Command is Ctrl + N.

Open Microsoft Office Button

Open Command is used to view pre-prepared Document (in MS Word) Spreadsheet (in MS Excel) Presentation (in MS PowerPoint) in Office. You can not only open Office Documents, apart from this you can also open some files of Notepad and WordPad. You can also use Open Command with its keyboard shortcut Ctrl + O.

Save Microsoft Office Button

Its keyboard shortcut is Ctrl + S. The Save Command is used to save Office Documents.

Save as Microsoft Office Button

With the Save as command, you can already save the Save Office Document in any other File Name or Document Format.

Print Microsoft Office Button

You can print the prepared Office document through Print Command. Apart from this, you can view the Office document through Print Preview before printing. If you find any shortcomings, you can fix them before printing. You can also print the Office document with the keyboard shortcut Ctrl + P.

Prepare Microsoft Office Button

Through Prepare Command, you can view and edit Properties (Title, Author Name, Subject etc.) of Office Document (in MS Word), Spreadsheet (in MS Excel) Presentation (in MS PowerPoint). You can secure it by setting a password in it. If you have Digital Signature, then you can add it to Document/Spreadsheet/Presentation from here. Apart from this, you can check the compatibility of Document / Spreadsheet / Presentation with the old versions of Office.

Send Microsoft Office Button

You can send Office Document (in MS Word) Spreadsheet (in MS Excel) Presentation (in MS PowerPoint) as E-mail Message, E-mail Attachment, and Fax through this command.

Publish Microsoft Office Button

This command is used to directly publish Office Document (in MS Word) Spreadsheet (in MS Excel) Presentation (in MS PowerPoint) from Office Programs itself.

Close Microsoft Office Button

With the Close Command, you can close the Document (in MS Word), Spreadsheet (in MS Excel) Presentation (in MS PowerPoint). When you click on this command, the Office Programs are not closed, but the Open Current Document in them is closed.

Apart from these, there are two more commands in the Office Button Menu. Which you can see in the Office Button at the bottom right. The first of these is of Command Options. Which is given in the name of Word Options in Word, Excel Options in Excel, PowerPoint Options in PowerPoint. In this, many options are given related to each program.

And the second command is Exit. Through this command, you come out of the current Open Office Programs. And that program closes. It is located right next to Command Options Command.

Quick Access Toolbar and its use

Quick Access Toolbar is given in various text editor programs of Microsoft. Its main purpose is to store frequently used commands and buttons at one place. Add Commands to the Quick Access Toolbar work differently than Tab. They have nothing to do with any tab. You can view it in Microsoft Office’s MS Word, MS Excel, MS PowerPoint, WordPad and MS Paint except Notepad.

This toolbar acts as a shortcut tray. In which most of the useful commands are there for you. Some common commands like Save, New, Cut, Copy, Undo, Redo, Print etc. are added to the Quick Access Toolbar. So that you are able to use them in one click from the Quick Access Toolbar instead of using them manually.

Which commands do you use the most? You can do your work faster by adding them to the Quick Access Toolbar. With this, you are saved from searching for commands in a manual way again and again. You are not just Commands. Apart from this, Tabs, Buttons can also be added to the Quick Access Toolbar.

The Quick Access Toolbar can also be customized. You can add any command to the Quick Access Toolbar. This means that the command you want to use, add it to the Quick Access Toolbar. And the command which you do not want to use, you can also remove it from the toolbar.

Where to find Quick Access Toolbar

The Quick Access Toolbar is added above the Ribbon by default. You can see it in MS Word, MS Excel, and MS Paint on the Title Bar in the top left corner of the Ribbon. If you do not see the Quick Access Toolbar in its place, then you can see it under the Ribbon.

How to Customize Quick Access Toolbar

1- Adding Commands and Buttons

To add any command and button to the Quick Access Toolbar, you have to do a simple process. For this, right click on any command or button you want to add. After that click on Add to Quick Access Toolbar. And that Command or Button will be added to the special Quick Access Toolbar.

2- Remove Commands and Buttons

On the contrary, you can also remove Buttons from the Quick Access Toolbar. For this, you have to do the opposite of the process mentioned above. Right click on any button or command you want to remove from the Quick Access Toolbar. After that click on Remove from Quick Access Toolbar. And that Command or Button will be removed from the special Quick Access Toolbar.

What have you learned ?

In this tutorial you learned what is the use of Microsoft Office Button and Quick Access Toolbar. Where is it in Toolbar Programs? Apart from this, you also customized the Quick Access Toolbar according to you. We hope that this tutorial will prove useful for you.